**CEO Office Associate (COA)**

Altamont Group is seeking a highly capable, analytical, and communications-driven CEO
Office Associate (COA) to support strategic coordination, executive communications, research,
and business development across the CEO Office. This role strengthens the CEO Office’s ability
to deliver high-quality outputs, manage cross-functional initiatives, and support the CEO’s
priorities with precision and clarity.
The COA works closely with the CEO, OC, and AA to ensure smooth information flow,
high-quality deliverables, and strategic alignment across the organization.

**ROLE DESCRIPTION FOR COA**
The COA provides strategic, analytical, and communications support to the CEO Office. This
includes preparing high-quality executive materials, conducting research, strengthening
proposal and BD outputs, coordinating with internal and external stakeholders, and ensuring
quality control across CEO-level deliverables.
This role is ideal for someone who is structured, analytical, and able to translate complex
information into clear, polished, executive-ready outputs.

**KEY RESPONSIBILITIES OF COA**
**Executive Communications & CEO Office Support**

- Draft CEO-level communications, talking points, and briefing notes.
- Prepare agendas, briefing materials, and follow-up action lists.
- Maintain/coordinate calendars across CEO, Operations, and Project teams.
- Develop high-quality presentations, summaries, and strategic documents.
- Support internal communication across teams.
- Serve as a coordination point between internal teams and external stakeholders.

**Strategic Coordination & Cross-Functional Support**

- Track CEO priorities, strategic initiatives, and decision points.
- Support cross-departmental projects and ensure alignment with CEO directives.
- Prepare synthesis notes, strategic updates, and insights for leadership.
- Maintain organized SharePoint structures and internal documentation.
- Support project-related tasks as needed.

**Research & Analysis**

- Conduct background research for BD, proposals, and strategic initiatives.
- Prepare evidence-driven reports, briefs, and sector scans.
- Analyze RFPs, competitor landscapes, and emerging trends.
- Support rapid research requests from the CEO.

**RFP Sourcing & Proposal Support**

- Source and track RFPs from global platforms.
- Review RFPs and prepare concise summaries for leadership.
- Maintain the RFP pipeline and BD tracker.
- Support proposal development: background research, formatting, annex preparation.
- Assist with capability statements, CVs, and proposal annexes.
- Support coordination with the Proposal Writer and Consultant Networks.
Business Development
- Prepare pitch decks, presentations, and BD briefing materials.
- Support BD email campaigns, LinkedIn content, and engagement monitoring.

**Quality Control & Knowledge Management**

- Ensure quality, clarity, and consistency across CEO Office outputs.
- Maintain templates, standardized documents, and knowledge repositories.
- Support improvements to internal processes and documentation standards.

**Social Media & Website Support**

- Draft and refine content for LinkedIn, Instagram, and X.
- Maintain content calendars and coordinate with leadership.
- Monitor engagement metrics and prepare performance summaries.
- Support website updates, job postings, and content refreshes.

**REQUIRED SKILLS & EXPERIENCES FOR COA**

- Bachelor’s degree in business, international development, communications, or related
field
- Strong analytical, writing, and synthesis skills
- Experience in research, BD, proposal development, or executive support
- Ability to prepare high-quality presentations, briefs, and reports
- Proficiency in MS Office, SharePoint, and digital collaboration tools
- Strong attention to detail and quality control
- Ability to manage multiple priorities in a fast-paced environment
- Exceptional English writing and editing abilities

**WHAT’S IN IT FOR YOU AS COA**

- **Strategic Exposure:** Work directly with the CEO and leadership on high-impact
initiatives, gaining insight into organizational strategy, decision-making, and
cross-functional alignment.
- **Advanced Communications Mastery:** Strengthen your executive writing, synthesis, and
presentation skills by producing CEO-level materials, strategic briefs, and high-visibility
deliverables.
- **Professional Growth:** Build expertise across research, business development, proposal
strategy, operations, and executive support — positioning yourself for future leadership
roles.
- **Meaningful Impact:** Contribute to global development and humanitarian initiatives by
shaping proposals, insights, and communications that influence real-world outcomes.
- **Cross-Functional Collaboration:** Partner closely with operations, BD, consultants,
proposal writers, and project teams, expanding your network and professional
versatility.
- **Creative & Analytical Balance:** Engage in work that blends research, writing, analysis,
and strategic thinking — ideal for someone who enjoys both structure and creativity.
- **Visibility & Recognition:** Your work will be seen, valued, and acknowledged by
leadership, clients, and partners, with clear opportunities to showcase your strengths.
- **Flexible, Supportive Environment:** Enjoy remote work, a collaborative culture, and a
team that values initiative, clarity, and continuous improvement.